How to automatically categorize calendar appointments in Outlook? For many Outlook users, they tend to categorize their calendar appointments with different colors. For example, all the appointments with a word “training” in the subject line will be turned “Blue”, and all the appointments with words “Sales meeting” will be turned “Green”, and so on. It is painful to categorize them manually one by one. Fortunately, Outlook provides us with a rule of automatically categorizing calendar appointments. Please look at the following tutorial.

1. Outlook Rules Limit Outlook 2016

: 100+ New Advanced Tools for Outlook.: Enable Tabbed Editing and Browsing in Office, Just Like Chrome, Firefox, IE 8/9/10.: Bring Old Menus and Toolbars Back to Office 2007, 2010, 2013, 2016 and 2019. Auto categorize calendar appointments in Outlook 1. Shift to the Calendar view by clicking Calendar option. After entering the Calendar view, please click View View Settings, in Outlook 2010 and 2013. In Outlook 2007, please click View Current View Customize current view. See screenshot: Or you can right click on one appointment in your calendar, and then select Automatic Formatting from the right-clicking menu in Outlook 2007.

In the Advanced View Settings: Calendar dialog ( Customize View: Day/Week/Month dialog in Outlook 2007), click Conditional Formatting button ( Automatic Formatting in Outlook 2007). In the following dialog, please click Add button to create a new rule. Type a name for the rule in the Name field. Choose a color for the rule in the Color drop-down list (here I choose the purple color). Then click Condition button. See screenshot: 5.

In the Filter dialog, please type the word(s) that you want to search for categorizing in the Search for the word(s) field. Then select subject field only from the In: drop-down list and click OK. Click OK twice to close the dialogs. And your old appointments which contain the word “training” are categorized with purple at once. See screenshot: From now on, when you create new appointments that include the word “training” in the subject field, the appointments will be automatically turned purple as well.

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Last updated: December 2018 Applicable to: Outlook 2019 / 365/ 2016 / 2013 / 2010; on Windows computers. Here’s a question from a reader: Quite often i need to create a few instances of the same meeting requests in Microsoft Outlook. Are you aware of a simple way to duplicate a occurrence of an Outlook appointment by using copy and paste, as creating a meeting series for scheduling a few meetings might be somewhat of an overkill. Help is highly appreciated! Thanks for your questions.

Outlook Rules Limit Outlook 2016

Keep those coming! Duplicate Outlook meetings (same calendar) You can easily copy and duplicate meeting entries in your Outlook calendar by highlighting the meeting in your calendar view and simply copying it by hitting Control+C, and then paste it to your preferred time by hitting Control+V. An alternative method is to simply right click your meeting in Calendar and drag it to the right time slot.

After doing this, make sure to review your meeting subject, location and invitation content as those might have changed. When using this at work on Microsoft Exchange server, you also might need to review the list of attendees and their availability, as people might be tied in other meetings.

If applicable, go ahead and check the availability of a meeting room and any other equipment/resources for your meeting. Note: Duplicating appointments and meetings within the same Outlook calendar is not supported in Microsoft Office for MAC OSX. Citizen idp 3540 driver for mac.

Copying meetings between calendars Using the same process you can duplicate a meeting across multiple calendars defined in your Outlook client. Copying an entire calendar Outlook allows you to copy an entire calendar including all appointments, meetings and events. In order to copy an entire calendar, proceed as following:. Login to Outlook. Navigate to the Calendar Tab. In your left hand side tab, under My Calendars, find the calendar you wish to duplicate. Right click the calendar and select Copy.

Select the target Outlook folder into which you would like to paste the calendar. Now, return to My Calendars section and check the new calendar so that it becomes visible in your Right hand side pane.

Give it a try and let us know in case of any question.